REAL Fundraising Ltd (also trading as REAL Ethical Marketing)
This policy describes how and why REAL Fundraising Ltd. uses your personal information, how we protect your privacy when doing so, and your rights and choices regarding this information. We promise to respect any of your personal information which is under our control and to keep it safe. We aim to be clear and transparent when we process your information about what we will do with it.
We are a fundraising and marketing agency who directly employ fundraisers, so we use personal information on a day-to-day basis in order to operate. Our use of personal information allows us to make the world a better place, by the facilitation of donations from our very generous donors and customers to our Charity Clients and Commercial partners.
This policy is effective from 25th May 2018.
Who we are:
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
The Website www.realfundraising.org
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.
In summary, the information we collect includes:
statistical information relating to your visits to our website and the resources that you access, such as traffic data, location data, weblogs and other communication data. This is not your personal information and we cannot identify you from such statistical information;
personal information that you provide by filling in forms on our website, such as when you signup to our newsletter, register for information or make an enquiry. This includes your contact details (eg name, email address, phone numbers etc.)
any other personal information that you provide us when you communicate with us for any reason.oactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website comply's to all UK national laws and requirements for user privacy.
Cookies are small files saved to the user's computers hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the General Data Protection Regulations of 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products/services they offer or to assist you in answering any questions or queries you may have submitted.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/ banner/image links to other websites)
The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URLs [web addresses].
Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
The Website WAYSACT.me (Charity Donation Platform)
Persons who have agreed to a donation to one of our charity partners will have their donation processed by WAYSACT pty Ltd. trading as Evergiving of 7/142a Glenayr Avenue, Bondi Beach, NSW 2026. Your personal data is hosted within the EU and never viewed or exported outside of the EU. Personal data is stored on secure AWS cloud servers within the EU and following processing will be securely shared with our charity partner with whom the donation has been agreed.
Who We Share Your Personal Data With
REAL Fundraising will not share your personal information with any third parties that are not approved by the charity partner in order to process you donation.
REAL Fundraising will not sell your personal details to any third parties.
Following your agreement to make a donation to a charity client with one of our field agents and to assist in the processing of your donation for the charity, REAL may research you using publicly available sources to correct any errors in the data supplied and ensure your donation can be received by the charity. REAL may also call you to administer your donation and quality check the interaction that was had with the face to face staff member.
Your personal data is stored securely and encrypted on our cloud servers run by WAYSACT (T/A Evergiving see above) and hosted by Amazon Web Services (AWS).
In order to facilitate your donation our third party welcome calling company NTT Fundraising (Committed to Communications Ltd t/a NTT Fundraising of 2nd Floor, The Pithay, All Saints Street, Bristol, BS1 2NB Registered in England Company Number 06458746) may contact you by telephone to administer your donation. This call is purely for administration purposes and no further marketing shall take place. Your Data is shared via encrypted file transfer using Citrix SFTP t/a sharefile and will be called up to 9 times over a period of up to 10 business days to help us process the donation. During the process of your charitable donation you may opt in to or opt out of receiving any future calls from the charity however, by agreeing to the charitable donation you may receive an administration call from NTT Fundraising. If you would like to not have the administration call please email firstname.lastname@example.org stating your name and phone number.
All charity clients must send a written letter notifying you of their intention to collect the direct debit, known as an Advance Notification Letter (ANL), REAL processes ANLs for some charity clients (Cancer Research UK & Alzheimer’s Research UK) and when doing so share your personal data and donation details via secure encrypted file transfer with a third party Webpost Ltd (Company No: 08198782) incorporated in England, with its Registered Office at: Sucklings Yard, Church Street, Ware, SG12 9EN. Your data shall only be shared with webpost to inform you in writing of the commencement of your direct debit and no marketing information further shall be shared.
Retention of your personal Data
Your personal data is stored on our WAYSACT secure AWS cloud servers for a period of 12 months and no longer.
Your Personal data is stored with NTT Fundraising for a maximum of 18 months and then erased completely. Call recordings of your welcome call will be stored for 6 months before being securely deleted.
If your donation is with one of the aforementioned charities your personal data is stored for 30 days with Webpost and securely destroyed thereafter.
Should you have any requests for your data to be removed prior to these deadlines please email email@example.com
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations 2003
v.3.0 April 2018 | REAL Fundraising Ltd, 10-16 Tiller Rd, London E14 8PX
Any questions about how REAL and our approved partners use your data can be directed to REAL Fundraising firstname.lastname@example.org.